I have no idea what I have to do

I need a better to-do list for work.  I’ve tried a rolling spreadsheet (I had a macro that would create a new tab with the current date and include all of the items from the previous tab – then I could just delete completed items), I’ve tried random text documents (I lose them or forget about them), and then I moved on to using my Outlook calendar.  That worked for a while. I either add an appointment early in the day with a reminder, or I mark something as an all day task, with or without a reminder.  Every time I look at my calendar (which is a lot – I have a lot of meetings), I’m reminded of the things I have to do.  If I don’t finish a task, I can move those from day to day, or if they have reminders, leave them (as long as I don’t dismiss the reminders) and they’ll continue to appear in front of my face when the reminder thing pops up.

Problems:

  1. I start ignoring the popups.  I get so used to seeing the same tasks (because I have to keep putting off the low priority ones in favor of the crisis of the hour), and the list keeps growing, and it keeps growing with low priority issues…so I just ignore the popup reminder.
  2. If I ignore the popup because I don’t want to look at the long list of tasks I’m being reminded to do (because I don’t have time to do them because crisis of the hour has my attention), I miss ACTUAL reminders of ACTUAL meetings.  Today, for instance, I was 20 minutes late to a meeting because I paid no attention to the Outlook reminder thingy.

So this isn’t working anymore.  Maybe I’ll try the Excel thing again.  I’ve never actually tried Outlook’s task list – maybe I’ll try that first.  I just know that what I have is failing me.  Or I’m failing it.

3 Comments

  1. Dad

    Have you thought about prioritizing your to-do’s? As in A for critical, B for important, C for when I get around to it– maybe in 3 columns of your spreadsheet. Then you can let the calendar handle the meetings and still be able to see the short, mid and long term project lists whenever you want. You can move them around any time, too.

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